Terms of service

Suomeksi · Terms of service · Data processing agreement · Privacy notice

Version of 12 November 2026. The Finnish text prevails.

1. Who provides the service, and who you are

The Payroll app's online service ("the service") is provided by PuikulaTours Oy (Business ID 3668651-8), a Finnish limited company incorporated in Helsinki, Finland, info@puikula.tours ("we").

"You" means the person who uses the service and, where these terms speak of an employer's duties, the household that person acts for. A household uses the service for its own home, not for a trade or a business, so it is a consumer towards us.

The app itself is licensed to you under Apple's standard Licensed Application End User License Agreement ("Apple's EULA"), which you accept when you download it from the App Store. These terms are a separate agreement about the service behind the app: your account, your household group and its payroll data. Apple is not a party to these terms. Where both cover something, these terms apply to the service and Apple's EULA to the licence of the app.

2. What the service does, and what it does not do

The service helps households in Finland that employ a domestic employee, alone or together, to run that employee's payroll. It records hours, sick days and vacations, calculates the month's salary, tax withholding and employer contributions from the data you enter and the year's published national rates, shows what each household pays, lets you mark payments as made, and produces and emails payslips. It also keeps the employee's personal identity code, which an employer must keep with the pay records. The law requires the code on the payslip, so it is printed in full on every payslip, also on the copies emailed to the employee and to each household. Otherwise the app only shows that a code is stored, and the code is never put in a notification.

The service does not:

• move money, pay the salary or pay any tax or contribution: the households pay from their own bank accounts;
• report to the Incomes Register, the Tax Administration, a pension insurer or any other authority for you;
• read your bank account or fetch the employee's tax card from the Tax Administration: you enter the tax card yourselves;
• give legal, tax, accounting or employment advice. The figures are a calculation from the data you enter and the published rates, not advice and not a statement that you meet your legal duties.

You remain the employer. The households are responsible for the employment and every duty that comes with it (section 6).

The service is built for employment in Finland under Finnish law only.

3. Who may use it, and how the agreement is made

• Everyone who uses the service must be 18 or older: each administrator, each household member and the employee. You confirm your age when you create an account. We may close an account that belongs to someone younger.
• You sign in with Sign in with Apple, a Microsoft account, or a code sent to your email address. Each sign-in method makes its own account: if you sign in once with Apple and once with Microsoft, you have two accounts, and we do not join them.
• You accept these terms when you create an account, and again when they change (section 13). The agreement between you and us is made when you accept them, and it runs until your account, your group or the service ends (section 11). It consists of these terms, the data processing agreement (section 4) and the privacy notice.
• Your account is yours alone. Keep your sign-in means to yourself, do not let anyone else use your account, and tell us at once if you think someone has.

4. The household group, its administrators and the data processing agreement

• A household group ("the group") has 1 to 10 households and one employee. The households' shares of the costs add up to 100 per cent.
• Each household of the group is a controller of the group's personal data under the General Data Protection Regulation, and we are their processor. Households that employ the employee together ("co-employers") are controllers side by side. Each household accepts the data processing agreement with us as a controller: the household that creates the group accepts it when the group is created; every other household accepts it through one of its members when that member joins. No month can be confirmed until every household of the group has accepted. The data processing agreement is part of these terms.
• Administrators. The person who creates a group becomes its first administrator, and administrators can name others. Where there is more than one household, an administrator must hold a power of attorney from each of the other households, or an agreement that gives similar powers (for example an employer ring agreement with a mandate to run the payroll), to act as administrator for them. You confirm this when you create the group or become an administrator, and you show it to us if we ask. If those powers end, you stop acting as administrator and tell the other households.
• Administrators add people with invite codes (valid 14 days, one use each) and decide who has access. A person may be a household member, an administrator or the employee.
• Limits: an account may create or join at most three groups, and a group has one employee. We may change these limits with notice (section 13).

5. Price

The service is free of charge. We may introduce a subscription fee later. If we do, we tell each group's administrators in the app and by email at least 60 days before, with what it costs and what it covers, and nobody pays anything they have not accepted in the app. A group that does not accept can download its records and delete the group before the fee starts; nothing changes for it until then. A group that has neither accepted the fee nor been deleted by the day the fee starts can no longer confirm new months, but its administrators can still download its records. It is deleted 60 days later, after the two warnings of section 11, unless it accepts the fee before then.

6. Your responsibilities as an employer

You must comply fully with all Finnish law that applies to the employment and the payroll, and with any collective agreement that binds the employment. In particular, and without limiting that duty:

• The employment relationship: the Employment Contracts Act (työsopimuslaki 55/2001), including the written statement of the main terms of work (chapter 2, section 4), equal treatment, pay during sick leave, the written pay statement with each payment (chapter 2, section 16), and the minimum terms of a generally binding collective agreement where one applies to the work (chapter 2, section 7, and the Act on confirming the general applicability of collective agreements 56/2001). Domestic work falls under the general employment acts since the Act on the employment of household workers (951/1977) was repealed by Act 1002/2014.
• Working time: the Working Hours Act (työaikalaki 872/2019): regular working time, overtime and its pay, rest periods, and the record of working hours the employer must keep.
• Annual holidays: the Annual Holidays Act (vuosilomalaki 162/2005): holiday accrual, holiday pay and compensation, and the holiday record.
• Equality and privacy at work: the Non-discrimination Act (yhdenvertaisuuslaki 1325/2014), the Act on Equality between Women and Men (609/1986), the Act on the Protection of Privacy in Working Life (759/2004), the General Data Protection Regulation and the Data Protection Act (tietosuojalaki 1050/2018).
• Safety and insurance: the Occupational Safety and Health Act (työturvallisuuslaki 738/2002), the Occupational Health Care Act (työterveyshuoltolaki 1383/2001) where it applies, and the statutory accident insurance under the Workers' Compensation Act (työtapaturma- ja ammattitautilaki 459/2015).
• Tax, contributions and reporting: withholding by the employee's tax card under the Prepayment Act (ennakkoperintälaki 1118/1996); paying the withholding and the employer's health insurance contribution (Act on the employer's health insurance contribution, laki työnantajan sairausvakuutusmaksusta 771/2016) under the Act on the assessment procedure for self-assessed taxes (768/2016); the pension insurance under the Employees Pensions Act (TyEL, 395/2006); the unemployment insurance contribution under the Act on the financing of unemployment benefits (555/1998); and reporting the pay to the Incomes Register under the Incomes Register Act (53/2018) within its deadlines. Some of these duties start only when the wages paid in a year pass a threshold the law sets for household employers; the thresholds change yearly, and the service calculates as if every duty applies.
• The right to work: checking that an employee who is not a citizen of an EU or EEA country or Switzerland has the right to work in Finland (Aliens Act 301/2004).

This list is a guide to the main acts, not a complete statement of the law.

You must also:

• enter correct data (hours, the contract, the tax card, the employee's identity code, the shares), check each month's figures before paying, and pay and report on time;
• keep the records the law requires an employer to keep, for as long as it requires (section 10);
• give access only to people who should have it, and remove people who leave;
• tell the employee how their data is processed (the app also shows the employee a short notice when they join);
• use the service only for the payroll of a real employment, or for trying the app with made-up data.

7. Acceptable use

You may not try to reach another group's data; probe, overload or attack the service; create groups or accounts automatically or in bulk; use another person's account or sign-in; use the email sign-in to send mail to people who did not ask for it; enter data about anyone without a reason to; or use the service against the law.

We may suspend an account or a group that breaks these rules, after a warning where the situation allows, and end it if the breach continues or is serious. We tell the group's administrators why, unless the law forbids it. A group that is ended this way can still download its records for 30 days.

8. Availability and changes to the service

The service is free and provided as it is and as available, without any promise of availability, accuracy or fitness for a purpose, except what mandatory law requires. We do our best to keep it running and to correct errors we learn of.

We may change, add or remove features to keep the service lawful and secure, to follow changes in the law or in the published rates, to keep up with the platforms it runs on, or to improve it. A change that removes or materially limits something a group relies on is announced in the app and by email to the group's administrators at least 30 days before, unless a security reason or a change in the law requires it sooner. If you do not want to continue after such a change, you may stop at any time (section 11) and download the group's records first. A change of sub-processors follows the data processing agreement. If we add a bank connection or a tax card lookup later, it comes with its own terms and consent and an update to the data processing agreement.

9. Payslips, copies and the archive

• When a month is confirmed, the payslip is emailed to the employee, and a copy to each household's chosen email address, so each household keeps its own record from the start.
• We keep each paid payslip in the service's archive for six months from its payday, also after the group has been deleted; a former administrator can ask for the last six months' payslips during that time. After six months the payslip is deleted from the service, and the households keep the emailed copies.
• The month's figures, hours and other data stay in the service while the group exists (section 11).
• An administrator can download the group's records (the payslips still in the archive, the months and the hours, as PDF and JSON) at any time.
• The group's data is yours. You give us the right to process it only to provide the service, as the data processing agreement says.

10. Keeping records is the employer's duty

Finnish law requires an employer to keep pay, working time and holiday records for years after the payment and after the employment ends. We are not your archive: the emailed payslips and the download are how you keep your records, and we keep only the archive of section 9.

11. Ending, deletion and unused groups

• You may stop at any time. Delete my account (in Settings) deletes your account, its memberships and devices; the group stays for its other members.
• An administrator may delete the group after the download has been offered. The group's data is then deleted from the service at once and from backups within 30 days, except the payslip archive of section 9, which runs out on its own, and anything the law requires us to keep, which we keep for that time only.
• A group nobody uses is deleted. If no member of a group has signed in for two months, the group is deleted. Its administrators get two warnings before that, in the app and by email, 14 days and 3 days before; either warning lets an administrator keep the group, which adds two months.
• A group that no longer runs a payroll: if no month of a group has been confirmed for 12 months, even though its members still sign in, its administrators are asked whether they still need it, and the same two warnings follow. If nobody keeps it, it is deleted two months later.
• We may end the agreement for a group with 90 days' notice to its administrators, in the app and by email, for example if we can no longer offer the service for its kind of employment. The download stays open until the end.
• If we stop the service, we tell every group's administrators in the app and by email at least 90 days before and keep the download open until the end.

12. Liability

1. The service is free. We provide it as it is, without warranties of any kind, to the extent the law allows. Points 2 to 5 apply subject to point 6.
2. No indirect or consequential loss. We are not liable for any indirect or consequential loss, whatever its legal basis. This includes, for example: lost income or savings; interest, late payment interest, tax increases, late filing fees, penalty payments or other sums charged by an authority; claims of the employee, a pension insurer, an insurer or any other third party against you; the cost of correcting a payment or a report; loss or corruption of data you could have kept from the emailed payslips or the download; and loss caused by an outside service (Apple, Microsoft, an email provider, the network) failing.
3. A cap on everything else. Our total liability to you and your group for all claims together, in contract or otherwise, is limited to EUR 50, or, if a fee has been introduced, to the fees you paid us in the twelve months before the claim if that is more.
4. Your own checking. You check every figure before paying and reporting (section 6). If a loss could have been avoided by that checking, or by using the emailed payslips or the download, our liability is reduced or excluded to that extent.
5. Tell us without delay. Tell us of an error as soon as you find it, so that we can correct it and stop the loss from growing. We are not liable for the part of a loss that grew because you did not.
6. What these limits do not cover. Nothing in these terms limits liability that cannot be limited by law: for loss caused by our intent or gross negligence, for death or personal injury, under the Product Liability Act, under article 82 of the General Data Protection Regulation towards the people whose data is processed, or a consumer's rights under mandatory consumer protection law.

13. Changes to these terms

We may update these terms to follow changes in the law or in official guidance, to reflect a change in the service (section 8) or in its price (section 5), to correct an error or make the text clearer, or to prevent misuse. A change that is more than a correction or a clarification is announced in the app and by email at least 30 days before it takes effect, and the app asks you to accept the new version; a change the law requires may take effect sooner. If you do not accept it, you may delete your account before then, and an administrator may download the group's records and delete the group. The version you accepted applies until the new one takes effect. The date of the current version is shown below.

14. Law and disputes

Finnish law applies, without limiting the mandatory consumer protection of the country where you live. If you are unhappy with the service, write to us first (section 16) and we try to settle it with you. A consumer may then contact the consumer advisory service of the Finnish Competition and Consumer Authority (kkv.fi) and take the dispute to the Consumer Disputes Board (kuluttajariita.fi), or to the district court of their home municipality. Questions about personal data may also be taken to the Data Protection Ombudsman (tietosuoja.fi).

15. Other terms

• Language. These terms are published in Finnish and English. If the two versions differ, the Finnish text prevails.
• Notices. We send notices in the app and to the email address of your account or, for a group, to its administrators. You write to us at the address in section 16. A notice by email counts as received on the day it is sent, unless it bounces.
• Transfer. You may not transfer your account or this agreement to anyone else. We may transfer this agreement to a company that takes over the service, with the notice of section 13 and without lowering your rights; you may stop at any time (section 11).
• If a term does not hold. If a term of these terms is found invalid or unenforceable, the rest stay in force, and the term is read as near to its purpose as the law allows.
• Events beyond our control. We are not in breach of these terms where a failure or delay is caused by something outside our reasonable control, such as a failure of Apple's, Microsoft's or another provider's service, a network or power failure, a strike, a natural event or an order of an authority. Point 6 of section 12 is not affected.

16. Contact

PuikulaTours Oy, incorporated in Helsinki, Finland. info@puikula.tours, also for privacy questions.

Version of 12 November 2026.